Constitution Bylaws

Table of Contents

Article I: Offices

Article II: Members

Article III: Meetings of Members

Article IV: Board of Directors

Article V: Officers

Article VI: Committees

Article VII: Contracts, Checks, Deposits, and Funds

Article VIII: Books and Records

Article IX: Fiscal Year

Article X: Dues

Article XI: Seal

Article XII: Waiver of Notice

Article XIII: Amendments


Articles

ARTICLE I : OFFICES

The Illinois Athletic Trainers Association, Inc. (IATA) shall maintain its incorporation in the State of Illinois with a registered office and a registered agent. The current Treasurer shall assume this responsibility.

ARTICLE II : MEMBERS

SECTION 1. MEMBERSHIP CATEGORIES. The number, designation, and the qualifications of the members shall be as described in Appendix A.

SECTION 2. MEMBERSHIP APPLICATION. Receipt of membership dues, through National Athletic Trainers’ Association (NATA) confirms that an individual has a commitment to advance the best interest of the IATA in every reasonable manner, and to accept as binding upon himself/herself its Constitution and By-Laws. Individuals who are not NATA members, but are interested in IATA membership shall contact the IATA Membership Director for an application.

SECTION 3. VOTING POWER. All certified/licensed members shall be entitled to the right to vote upon all questions submitted to the IATA.

SECTION 4. SUSPENSION OF MEMBERSHIP. Membership suspension may be recommended by any member of the IATA. The Board of Directors (BOD), by affirmative vote of two-thirds, may suspend a member for cause after an appropriate hearing, and may also suspend any member who becomes ineligible for membership.

SECTION 5. TRANSFER OF MEMBERSHIP. Membership in the IATA is not transferable or assignable.

ARTICLE III: MEETINGS OF MEMBERS

SECTION 1. ANNUAL MEETING. The State Meeting and Symposium of the IATA shall be held each year and shall consist of the annual business meeting and symposium. The site and date of the State Meeting and Symposium shall be determined by a majority vote of the BOD.

SECTION 2. SPECIAL MEETING. Special meetings of the members may be called either by the President, the BOD, or any member submitting a petition of not less than one-tenth of the members having voting rights. This petition should be submitted in writing to the BOD. The BOD shall set a time and place for the meeting.

SECTION 3. NOTICE OF MEETINGS. Notice stating the place, date, and hour of any meeting shall be posted to each member entitled to vote at such a meeting not less than 30 days nor more than 60 days before the date of such meeting. In case of a special meeting or when required by statute or the By-Laws, the purpose of the meeting shall be stated in the notice.

SECTION 4. QUORUM. Quorum is defined as the voting members present at the time a meeting is called to order.

SECTION 5. PROXIES. Each member entitled to vote at a meeting of members or to express consent or dissent to IATA action in writing without a meeting may authorize another voting member to act for him/her by proxy. No such proxy should be voted or acted upon after eleven months from its date, unless the proxy provided for a longer period. See Appendix B.

SECTION 6. PARLIAMENTARY AUTHORITY. In the absence of any provisions in these By-Laws to the contrary, all meetings of the BOD, the IATA membership, and the committees of the IATA shall be governed by the parliamentary rules and usage contained in The New Robert's Rules of Order Revised.

SECTION 7. EXECUTIVE SESSIONS. Meetings of the membership shall generally be kept open to the public. Any certified/licensed member of the IATA may move that meeting into executive session. Once seconded, the mover shall briefly discuss the nature of the subject matter to be discussed with the President and Vice-President. The President, with the input of the Vice-President, shall rule the motion in order or out of order. If the motion is declared in order, the question shall be called. If a majority of the certified/licensed members present votes in favor of the motion, all non-certified/licensed members shall be excused, except that other individuals may, at the discretion of the President, be invited to stay. All members who remain are honor-bound not to divulge anything that occurs during the executive session, and are subject to disciplinary action if they do so.

ARTICLE IV: BOARD OF DIRECTORS

SECTION 1. GENERAL POWERS. The affairs of the IATA shall be managed by its BOD.

SECTION 2. NUMBER, TENURE, AND QUALIFICATIONS. Members of the BOD must be certified/licensed members of the IATA and hold a current National Provider Identifier (NPI) number. The number of directors may be decreased to not fewer than three or increased to any number from time to time by amendment of this section, unless the Articles of Incorporation provide that a change in the number of directors shall be made only by amendment to the Articles of Incorporation.

SECTION 3. REGULAR MEETINGS. A regular annual meeting of the BOD may be held without other notice than these By-Laws immediately before or after, and at the same place as the annual State Meeting and Symposium. The BOD may provide by resolution the time and place, for the holding of additional regular meetings of the BOD without other notice than such resolution. The BOD, standing committees and special committees are authorized to meet by telephone conference or through other electronic communications media so long as all of the members may simultaneously hear each other and participate during the meeting.

SECTION 4. SPECIAL MEETINGS. Special synchronous meetings of the BOD through various forms of technology may be called by or at the request of the President or any two BOD members. The person or persons authorized to call special meetings of the BOD may establish any place for holding a special meeting. BOD members shall be given two days prior notice of any special meetings. Notice of any special meeting of the BOD may be waived in writing signed by the person or persons entitled to the notice either before or after the time of the meeting. A BOD member’s attendance at any meeting shall constitute a waiver of notice of such meeting, except where he/she attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the BOD need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or these By-Laws.

SECTION 5. QUORUM. A majority of the BOD shall constitute a quorum for the transaction of business at any meeting. If less than a majority of the BOD is present at said meeting, the BOD members present, by majority vote, may adjourn the meeting to another time without notice.

SECTION 6. MANNER OF ACTING. The act of a majority of the BOD present at a meeting at which a quorum is present shall be the act of the BOD, unless the act of a greater number is required by statute, these By-Laws, or the Articles of Incorporation.

SECTION 7. VACANCIES. Any vacancy occurring in the BOD to be filled by reason of an increase in the number of BOD members or by reason of a resignation of a BOD member shall be filled in some other manner, in which case such provision shall control. A BOD member elected/appointed to fill a vacancy shall be elected/appointed for the unexpired term of his/her predecessor. 

SECTION 8. IATA BOD INCAPACITATION and/or HANDLING OF EMERGENCY SITUATIONS AND COMMUNICATION. Should an elected or appointed member of the BOD become incapacitated as a result of circumstances beyond his/her control, the following procedures are enacted:

A. The affected individual shall notify the President or next highest ranking elected officer of the BOD. The hierarchy of those elected officers is as follows: President, President-Elect/Past President, Vice President, Secretary, Treasurer, and Membership Director.

B. If notification is not possible or practical, the individual’s nearest relative and/or closest personal friend shall notify the President or next highest ranking elected member of the BOD.

C. Two elected, or one elected plus one appointed, designated members of the BOD as directed by the President or next highest ranking elected member of the BOD shall proceed to the incapacitated person’s home/place of business to recover all and any materials and equipment necessary to perform the incapacitated member’s duties.

D. The two BOD representatives’ duties are to provide reasonable support and assistance to the incapacitated member and their family while a transition of power takes place or there is a return to normal day-to-day operation of the position.

E. The two BOD representatives will report to the remaining BOD as to the nature of the situation and advise an appropriate course of action.

F. In the event of a medical or personal emergency situation affecting any member of the BOD and/or guest of the IATA during scheduled conferences or meetings, it is the responsibility of the President of the IATA, with the assistance of the Public Relations

Director, to secure and release reliable information to the public as deemed appropriate. No other member of the BOD shall release information, formally or informally, unless specifically directed to do so by the President. Information released shall conform to the ethical and legal premises of confidentiality. If the emergency involves the President of the IATA, the President-Elect/Past President will assume the roles of the President as described above.

SECTION 9. REMOVAL OF BOARD MEMBERS. Any BOD member may be removed without cause, at any time, by a majority vote of the entire BOD, at a Regular Meeting or a Special Meeting called for that purpose. Any BOD member under consideration of removal must first be notified about the consideration by written notice at least five days prior to the meeting at which the vote takes place. Such removal shall be without prejudice.

SECTION 10. REIMBURSEMENT OF EXPENSES. The BOD shall not receive any stated salaries for their services. The BOD may resolve to reimburse for expenses incurred during attendance of any meeting representing the IATA.

SECTION 11. EXECUTIVE SESSIONS. Meetings of the BOD shall generally be kept open to the public. Any member of the BOD may move that a meeting of the BOD go into executive session. Once seconded, the mover shall briefly discuss the nature of the subject matter to be discussed with the President and the Vice-President. The President, with the input of the Vice-President, shall rule the motion in order or out of order. It is preferable for the mover to have notified the President prior to the meeting that he/she would be making the motion and the subject matter so this ruling could be made prior to the meeting. If the motion is declared in order, the question shall be called. If a majority of the BOD members present votes in favor of the motion, all non-BOD members shall be excused, except that other individuals may, at the discretion of the President, be invited to stay. All BOD members who remain are honor-bound not to divulge anything that occurs during the executive session, and no minutes shall be kept. If the matter to be discussed is the biennial appointment of the five appointed BOD members [Governmental Affairs Director, Communications Director, Public Relations Director, Development Director, and State Representative to the Great Lakes Athletic Trainers’ Association (GLATA) Executive Council], they shall be excused; otherwise, no BOD member shall be excluded from any meeting of the BOD. 

ARTICLE V: OFFICERS

SECTION 1. BOARD OF DIRECTORS. The BOD of the IATA shall consist of a President, President-Elect, Past-President, Vice President, Treasurer, Secretary, Membership Director, Governmental Affairs Director, Governmental Affairs Director-Elect, Past Governmental Affairs Director, Communications Director, Public Relations Director, Development Director, State Representative to the GLATA Executive Council, and Regional Representatives as described in Appendix D. No two offices may be held by the same person, except the Vice President as provided in Article V, Section 9. All members of the BOD except the President shall have one vote on any issue.

SECTION 2. DUTIES. The BOD shall, in addition to the duties otherwise imposed by these by-laws:

A. Be responsible to the IATA members and carry out the mandates and policies of the membership. Between meetings, the BOD may make and enforce such policy on behalf of the IATA membership and subject to the provisions of these By-Laws.

B. Create, appoint, and determine functions of and establish priorities for such committees as it deems necessary.

C. Direct all business and financial affairs for and on behalf of the IATA, be responsible for all its property and provide an external annual audit.

D. Provide for bonding of the Treasurer and all persons handling money or property of the IATA.

E. Fill vacancies on all IATA committees including the BOD, except where otherwise provided in the By-Laws.

F. Approve the programs, time, and location of the IATA meetings.

G. Perform other duties as assigned.

SECTION 3. TERM OF OFFICE (ELECTED OFFICERS). The Treasurer, Membership Director, and half of the Regional Representatives as described in Appendix D shall be elected in the even number years. The President-Elect, Vice-President, Secretary, and the other half of the Regional Representatives as described in Appendix D shall be elected in the odd numbered years.

SECTION 4. ELECTIONS. Elections shall be held two months prior to the annual State Meeting and Symposium of each election year. Newly elected BOD members will assume office at the annual State Meeting and Symposium. A majority of submitted ballots under the single-transferable-vote system is necessary for election to office. When a vacancy occurs, it shall be filled by action of the BOD.

SECTION 5. SPECIAL ELECTIONS. When the BOD determines a need for a special election it shall be administered by the President-Elect/Past President or next highest ranking officer. A majority of returned votes under the single-transferable-vote system is necessary for election to office.

SECTION 6. ELECTION APPEALS. IATA Election candidates may appeal an election result if they have valid grievances pertaining to misconduct within the election process. An Election Appeals Panel will be formed to render a decision on all appeals, challenges and protests, as applicable. The election appeal process and Election Appeals Panel formation shall be as in Appendix C.

SECTION 7. PRESIDENT. The President shall be the principal executive officer of the IATA. He/she shall call and preside over all meetings of the BOD necessary and advisable. He/she shall preside over all IATA annual business meetings. He/she shall represent a tie breaking vote on the BOD and votes only in the event of an impasse. The President shall keep the BOD informed about IATA affairs between meetings, except in those instances in which the authority to execute is expressly delegated to another officer of the IATA or a different mode of execution is expressly prescribed by the BOD or these By-Laws. He/She may execute for the IATA any contracts or other instruments which the BOD has authorized the President to execute. He/She may accomplish such execution either under or without the seal of the corporation and either individually or with the Secretary or any other officer thereunto authorized by the BOD, according to the requirements of the form of the instrument.

SECTION 8. PRESIDENT-ELECT/PAST-PRESIDENT. The President-Elect/Past-President shall assist the President with any duties deemed necessary by the President. The President-Elect/Past-President shall assume the duties of the President if he/she is absent. The President-Elect shall assume the office of President at the completion of his/her 1 year term. The President shall serve on the BOD as Past- President for 1 year following the expiration of his/her term as President. The President-Elect/Past-President shall perform duties as described in Appendix D.

SECTION 9. VICE PRESIDENT. The Vice President shall assist the President in the discharge of his/her duties. The Vice President shall assume the duties of any BOD member, who is absent or incapacitated. If a BOD position becomes vacant, the Vice President assumes the vacant office, except the State Representative to the GLATA Executive Council and/or Past President, until a successor can be appointed as stated in Article IV, Section 7, in addition to maintaining the regular duties as Vice President. The Vice President is Parliamentarian to the IATA and BOD. He/She is in charge of keeping the business meetings operating under parliamentary procedure as prescribed by the current edition of Robert's Rules of Order, Revised. Except in those instances in which the authority to execute is expressly delegated to another officer of the IATA or a different mode of execution is expressly prescribed by the BOD or these By-Laws, the Vice President may execute for the IATA any contracts or other instruments which the BOD has authorized to be executed, and he/she may accomplish such execution either under or without the seal of the corporation and either individually or with the Secretary or any other office thereunto authorized by the BOD, according to the requirements of the form of the instruments. The Vice President shall perform duties as described in Appendix D.

SECTION 10. TREASURER. The Treasurer shall be the principal accounting and financial officer of the IATA. He/She shall be responsible for reporting in writing on the financial status of the IATA. In addition, he/she shall: (a) have charge of and be responsible for the maintenance of adequate books of account for the IATA; (b) have charge and custody of all funds (and securities) of the IATA, and be responsible therefore, and for the receipt and disbursement thereof. If required by the Treasurer shall give a bond for the faithful discharge of his/her duties in such sum and with such surety or sureties as the BOD shall determine. The Treasurer shall perform duties as described in Appendix D.

SECTION 11. SECRETARY. The Secretary shall record the minutes of the proceedings of all meetings of the IATA and the BOD and distribute, if called for, the minutes of such meetings. The Secretary shall assure that all meeting notices are duly given to members in accordance with the provisions of these By-Laws. The Secretary shall be the custodian of the seal of the Corporation of the IATA. He/she shall complete and submit appropriate reports and maintain records of all official actions of the IATA and BOD. The Secretary shall perform duties as described in Appendix D.

SECTION 12. MEMBERSHIP DIRECTOR. The Membership Director shall be responsible for the monthly maintenance of the Membership Directory by working closely with the Communications Director. The Membership Director will annually cross-reference the membership records of the NATA and the listings of the licensed athletic trainers in Illinois and invite individuals not currently members to join the IATA. The Membership Director shall perform duties as described in Appendix D.

SECTION 13. REGIONAL REPRESENTATIVES. The number and area of representation of the Regional Representatives shall be as described in Appendix E. The Regional Representatives shall serve on the Governmental Affairs Committee for the length of their term, honors and Awards Committee annually and the Finance Committee in alternating years (Finance Committee- second year in office). They should be a voice for their region by bringing issues, concerns and questions brought forth from the membership to the attention of the board of directors. The Regional Representatives shall perform duties as described in Appendix D.

SECTION 14. COMMUNICATIONS DIRECTOR. The Communications Director is appointed as provided in Article V, Section 19. The Communications Director is responsible for periodic distribution of information relative to IATA and BOD activity. The Communications Director shall perform duties as described in Appendix D.

SECTION 15. GOVERNMENTAL AFFAIRS DIRECTOR. The Governmental Affairs Director is appointed as provided in Article V, Section 19. He/She shall be responsible for chairing committees and reporting to the BOD on all matters pertaining to legislation, regulation, and other governmental issues. He/She may appoint a Governmental Affairs Committee. The primary function of the Governmental Affairs committee is to assist the Governmental Affairs Director in his/her various duties. The Governmental Affairs Director shall perform duties as described in Appendix D.

SECTION 16. GOVERNMENTAL AFFAIRS DIRECTOR-ELECT/PAST GOVERNMENTAL AFFAIRS DIRECTOR. The Governmental Affairs Director-Elect/Past Governmental Affairs Director shall assist the Governmental Affairs Director with any duties deemed necessary by the Governmental Affairs Director. The Governmental Affairs Director-Elect/Past Governmental Affairs Director shall assume the duties of the Governmental Affairs Director if he/she is absent. The Governmental Affairs Director-Elect shall assume the office of Governmental Affairs Director at the completion of his/her 1 year term. The Governmental Affairs Director shall serve on the BOD as Past Governmental Affairs Director for 1 year following the expiration of his/her term as Governmental Affairs Director. The Governmental Affairs Director-Elect/Past Governmental Affairs Director shall perform duties as described in Appendix D.

SECTION 17 PUBLIC RELATIONS DIRECTOR. The Public Relations Director is appointed as provided in Article V, Section 19. He/She is responsible for coordination and media coverage of all activities undertaken by the IATA. He/She shall report to the BOD on all public relations matters. The Public Relations Director shall perform duties as described in Appendix D.

SECTION 18 DEVELOPMENT DIRECTOR. The Development Director is appointed as provided in Article V, Section 19. He/She, under the supervision of the Treasurer, solicits and secures corporate sponsorship for the IATA. The Development Director shall perform duties as described in Appendix D.

SECTION 19. STATE REPRESENTATIVE TO GLATA EXECUTIVE COUNCIL. The State Representative to the GLATA Executive Council is appointed as provided in Article V, Section 19. He/she, under the direction of the President-Elect/Past-President, shall be the liaison to the GLATA Executive Council. He/She is recognized by the GLATA Executive Council as the individual who possesses full voting power and complete responsibility to transact GLATA business for and on behalf of the IATA. The State Representative to the GLATA Executive Council shall perform duties as described in Appendix D.

SECTION 20. APPOINTED POSITIONS. The Communications Director, the Governmental Affairs Director-Elect, the Public Relations Director, and ATs Care Committee Chair shall be appointed in odd-numbered years to two-year terms at the business meeting held in conjunction with the IATA State Meeting and Symposium. The Development Director, and the State Representative to the GLATA Executive Council shall be appointed in even-numbered years to two year terms at the business meeting held in conjunction with the IATA State Meeting and Symposium. The Positions are appointed by the President with affirmation of a 2/3 BOD majority vote.

ARTICLE VI: COMMITTEES

SECTION 1. POWER TO CREATE COMMITTEES. The BOD may, by a majority vote, designate one or more committees.

SECTION 2. STANDING COMMITTEES. Standing committees may be designated by a resolution adopted by a majority of the BOD at a meeting at which a quorum is present. The Standing Committees are listed in Appendix F.

SECTION 3. COMMITTEE MAKEUP. All members in good standing and who have an NPI number shall be eligible to be a member of any standing or special committee. Any member thereof may be removed by the person or persons authorized to appoint such member whenever in their judgment the best interests of the IATA shall be served by such removal.

SECTION 4. VACANCIES. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments.

SECTION 5. QUORUM. Unless otherwise provided in the resolution of the BOD, designating a committee, a majority of the members present at a committee meeting shall constitute a quorum and the act of a majority of these members shall be the act of the committee.

SECTION 6. RULES. Each committee may adopt rules for its own governance not inconsistent with these By-Laws or with the rules adopted by the BOD. Each committee shall make timely reports to the BOD when actions warrant.

ARTICLE VII: CONTRACTS, CHECKS, DEPOSITS, AND FUNDS

SECTION 1. CONTRACTS. The BOD may authorize any officer or officers, agent or agents of the IATA, in addition to the officers so authorized by these By-Laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the IATA and such authority may be general or confined to specific instances.

SECTION 2. CHECKS, DRAFTS, ETC. All checks, drafts, or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the IATA, shall be signed by the Treasurer, President or Vice-President so long as they are bonded by the IATA’s Financial Institution.

SECTION 3. DEPOSITS. All funds of the IATA shall be deposited to the credit of the IATA in such banks, trust companies, or other depositories as the Treasurer may select with the approval of the BOD.

SECTION 4. GIFTS. The BOD may accept on behalf of the IATA any contribution, gift, bequest, or device for the general purposes or for any special purpose of the IATA.

ARTICLE VIII: BOOKS AND RECORDS

The IATA's Treasurer shall keep correct and complete books and records of account. The Secretary shall also keep minutes of the proceedings according to Robert's Rules of Order in the narrative guidelines for its members and BOD. The Membership Director shall keep in his/her possession the names and addresses of the members entitled to vote. All books and records of the IATA may be inspected by any member, or his/her agent or attorney for any proper purpose at any reasonable time.

ARTICLE IX: FISCAL YEAR

The fiscal year of the IATA shall be January 1st to December 31st.

ARTICLE X: DUES

SECTION 1. ANNUAL DUES ALLOCATION. The annual state dues allocation will be determined by the District 11 Executive Board. However, the IATA BOD may recommend to the District 11 Executive Board the amount of state dues allocation.

SECTION 2 ANNUAL DUES. NATA members have IATA membership dues paid through the NATA dues collection process. Any non-NATA member or out-of-state individual who desires to be a member of the IATA shall seek membership through application form, and pay dues to the IATA Membership Director. The dues structure is listed in Appendix A.

ARTICLE XI: SEAL

The corporate seal shall have inscribed thereon the name of the "Illinois Athletic Trainers Association, Inc." and the words "Corporate Seal, Illinois".

ARTICLE XII: WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the General Not For Profit Corporation Act of Illinois or under the provisions of the Articles of Incorporation or the By-Laws of the IATA, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

ARTICLE XIII: AMENDMENTS

SECTION 1. AMENDMENTS FROM THE BOARD OF DIRECTORS. The power to alter, amend, or repeal the By-Laws shall be vested in the BOD unless otherwise provided in the Articles of Incorporation or the By-Laws. Such action may be taken at a regular or special meeting of the BOD by a two-thirds majority vote. The By-Laws may contain any provisions for the regulation and management of the affairs of the IATA not inconsistent with law or the Articles of Incorporation.


Appendices

APPENDIX A: MEMBERSHIP CATEGORIES

I. CERTIFIED/LICENSED ATHLETIC TRAINER

     1. Must be a Certified Athletic Trainer licensed to practice in Illinois.

     2. Will be a voting member.

     3. State Allocation from District 11 (Dues) – Determined each year by District 11

Executive Board (typically between $35-39 per member.)

II. AFFILIATE MEMBER

     1. Individuals and members of the medical community that are actively engaged in care of injuries or have an avid interest in the care of injuries.

     2. Affiliate members will have no voting power and cannot hold IATA BOD position.

     3. State Allocation from District 11 (Dues) - Determined each year by District 11 Executive Board (typically between $35-39 per member.)

III. STUDENTS

     1. College or high school students that have an avid interest and active involvement in care of injuries.

     2. Student members will have no voting power and cannot hold the IATA BOD position.

     3. State Allocation from District 11 (Dues) - Determined each year by District 11 Executive Board (typically $5 per              member.)

IV. ATHLETIC TRAINER, RETIRED

     1. Individuals no longer holding national certification and/or state licensure in athletic training.

     2. Will be a voting member.

     3. Pay no dues.


APPENDIX B: REVOCABLE PROXY

NAME OF MEMBER_________________________________________________(PRINT)

WHEREAS, The Illinois Athletic Trainers Association functions through its members and its desire to have all members, or a large percentage of them, present at annual and special meetings, or to have them properly represented so that the IATA will be in a position to act.

THEREFORE, in consideration of my membership in the IATA and my desire to be represented at meetings of members of the IATA, I hereby appoint a committee composed of the members of the BOD of the IATA. at the time this proxy is used as my proxy and authorize a majority of all such members in my absence at any meetings of members of said IATA to cast any votes I would be entitled to cast if personally present, on any and all matters, from time to time, and from year to year, until the proxy is cancelled by writing delivered to the IATA, said type of writing to include a subsequently issued proxy. I expressly authorize such a majority of said Directors to cast my vote or votes, or to designate a voting member to cast my vote or votes.

Date this _________day of______________, 20_______

_________________________ ____________________________

SIGNATURE           SIGNATURE OF WITNESS  


APPENDIX C: IATA ELECTION APPEALS

Candidates ONLY may appeal an election if they have valid grievances pertaining to misconduct within the election process. Appeals must be filed, in writing, within 3 days of the last day of the election.

All appeals must be submitted to the IATA President. The appellant must submit reasons in writing for requesting an appeal. The written appeal must include:

  1.  The name of the person filing the complaint,
  2. The name of the person(s) against whom the complaint is being filed,
  3.  The date(s), time(s), and location(s) of the alleged violation(s),
  4. Identification of the specific item in the Election Bylaws that was allegedly violated, and
  5.  The name(s) of any witness(es) to the alleged violations(s).

Once the candidate has officially filed an appeal, all results will be suspended pending the outcome of the appeal.

The Election Appeals Panel will be formed to render a decision on all appeals, challenges and protests, as applicable. The Election Appeals Panel will include the elected BOD members that were not candidates in the election under appeal. The Chair of this Panel shall be the IATA President-Elect or Past-President.

The Panel first will consider if grounds exist for an appeal to be heard.

  1.  If the Election Appeals Panel finds no grounds, the appeal will not be heard and the decision of the Election Committee will be upheld. The Chair will then notify the IATA President, and the parties involved in the decision.
  2.  If the Election Appeals Panel determines that grounds for an appeal exist, the Panel may take any of the following actions:

     (a) Make a determination on the appeal based on the materials submitted in writing.

     (b) Invite the parties involved to conduct a hearing. The appeal hearing will be a conference call if a 2/3 majority of the Appeals Panel cannot be present in a meeting. All members of the Appeals Panel (or their designees in the event one or more members are recused or otherwise unable to attend) must be present for the conference call to occur. The presentation of information during the appeal hearing can include the appellant's presentation of information and/or witnesses. The Appeals Panel may address questions to any party in the proceedings or to any witnesses subject to the right of examination by the appellant or his or her representatives. No individual will be required to testify against him or herself.

     3. The Election Appeals Panel may:

       (a) Affirm the result of the Election.

       (b) Reverse the result of the Election.

       (c) A new election may be conducted under the supervision of a representative designated by the Panel members who conducted the investigation.

The decision of the Election Appeals Panel is final. Written notice must be sent to the appealing candidate of 1) the decision of the Election Appeals Panel within 3 days of the decision and 2) the availability of the summary or record of proceedings immediately after it becomes available. The production of said record is the responsibility of the Chair. Written notification of the decision will also be sent to the IATA President.

     4. The office of the IATA President will keep one copy of all decisions, including a written record of the proceedings for a five-year period. The names of the parties will remain confidential.


APPENDIX D: IATA BOD POSITION DUTIES

PRESIDENT

Moves to this position from President-Elect.

1.0 Official representative of IATA to the public.

2.0 Fiscal responsibility and final approval of IATA expenditures.

3.0 Generate agenda for Annual State Business Meeting

     3.1 Request agenda items one month in advance of the meeting.

     3.2 Generate an agenda two weeks in advance of the meeting.

     3.3 Distribute agenda to IATA BOD one week prior to the meeting.

4.0 Serve as Illinois State Representative to the GLATA Executive Council when the Illinois State Representative to the GLATA Executive Council is unavailable or when the position is vacant.

5.0 Preside over the State Business meeting(s).

6.0 Preside over the BOD Meeting(s).

7.0 Serve as Past President for one (1) year upon expiration of term.

8.0 Chairs the Political Action Committee

9.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

10.0 Submit articles to membership for publication in the IATA News.

11.0 Attend the BOD meetings and vote only in the event of an impasse.

12.0 Serves on Governmental Affairs Committee

13.0 Provides BOD oversight to the IATA CECAT Committee.

14.0 Complete budget proposal when requested.

PRESIDENT-ELECT/PAST PRESIDENT

President-Elect is elected by the vote of the IATA Certified/Licensed and Retired membership.

1.0 President-Elect will assume Office of the President upon completion of one year term.

2.0 Coordinates the nomination and election process (as explained in P&P).

     2.1 Seeks nominations from the membership based on the election calendar.

     2.2 Generates an election ballot.

     2.3 Summarizes the results of the election.

     2.4 Notifies all candidates of results.

3.0 Responsible for maintaining and monitoring, revising, and updating the P & P Manual and will submit the most updated copies to the Secretary annually in September or when requested.

4.0 Submit agenda items to the Secretary.

5.0 Complete special projects as requested by the President.

6.0 Responsible for duties of the President upon his/her absence.

7.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

8.0 Attend the BOD meetings in a voting capacity.

9.0 Serves on the Governmental Affairs Committee, Legislative/ Political Action Committee, and Finance Committee

10.0 Past President serves for one year upon expiration of Presidential term

11.0 Complete budget proposal when requested.

12.0 In the event that a Past Presidential appointment is needed, the such appointed person shall have previously served in the past president role.

VICE-PRESIDENT

Elected by the vote of the IATA Certified/Licensed and Retired membership.

1.0 Chair of the IATA Scholarship Committee

     1.1 Seeks scholarship applications for IATA scholarships.

     1.2 Summarizes scholarship application results

     1.3 Notifies scholarship applicants with results

     1.4 Authorizes IATA Treasurer to release funds to the scholarship recipient(s) or their institution(s.)

2.0 Organize and facilitate the IATA annual State Meeting and Symposium

     2.1 Provides BOD oversight for the Education Committee

     2.2 Chairs the Annual State Meeting and Symposium Committee

3.0 Acts as Parliamentarian to the IATA and BOD.

4.0 Completes special projects as requested by the President.

5.0 Responsible for assuming office of any vacant BOD position (other than the State Representative to the GLATA Executive Council or Past President) as well as maintaining the regular duties of Vice-President.

6.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

7.0 Submits articles for publication in the IATA News.

8.0 Attends the BOD meetings in a voting capacity.

9.0 Submits agenda items to the Secretary.

10.0 Completes budget proposal when requested.

TREASURER

Elected by the vote of the IATA Certified/Licensed and Retired membership.

1.0 Maintains accurate records of all funds of the IATA.

2.0 Maintains a spreadsheet of expenses and deposits for all accounts.

     2.1 Pays all IATA bills as directed by the BOD.

     2.2 Collects and stores information on accounts paid and accounts received by the IATA.

     2.3 Acquires and maintains account signature cards.

     2.4 Maintains a deposit stamp to endorse checks received.

3.0 Prepares and distributes an annual financial report to the membership at the annual business meeting.

4.0 Submits agenda items to the Secretary for meetings.

5.0 Prepares and submits annual Federal Income Tax Return.

6.0 Prepares and submits Annual Corporate Report to the State of Illinois

     6.1 Prepares and Submits annual registration for Illinois Secretary of State Lobbyist System.

     6.2 Prepares and Submits bi-monthly expenditure reports to Illinois Secretary of State Lobbyist System.

     6.3 Prepares and Submits Quarterly report to Illinois Board of Elections for PAC donations

7.0 Arranges for a Bond Insurance Policy to cover the President, President-Elect, Treasurer, and Development Director. Pays any premium on this policy as directed by the BOD.

8.0 Chairs the Finance Committee.

     8.1 Prepare an annual IATA budget proposal to be voted on by the BOD at the Annual State Meeting.

9.0 Serves as a member of the Legislative/Political Action Committee, the Governmental Affairs Committee, and the Annual Fundraising Committee.

10.0 Attends the BOD meetings in a voting capacity

11.0 Prepare and send annual budget proposals for BOD members

     11.1 Completes budget proposal when requested.

12.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

SECRETARY

Elected by the vote of the IATA Certified/Licensed and Retired membership.

1.0 Generate agenda items for BOD Meeting(s)

     1.1 Request agenda items from the Board one month in advance of the meeting.

     1.2 Generate agenda two weeks in advance of the meeting.

     1.3 Distribute agenda to IATA Board two weeks prior to the meeting.

2.0 Responsible for attending and taking minutes at all IATA meetings.

     2.1 State Business Meeting(s)

     2.2 BOD Meeting(s)

     2.3 Minutes are to be compiled, typed and returned to the BOD for review, corrections and acceptance within two (2) weeks after the BOD meeting.

     2.4 Make changes to BOD Minutes as submitted by BOD members within 2 weeks of meeting, to create the final draft.

     2.5 When all changes have been made, forward a copy of the Bullets directly to the Communications Director.

     2.6 When submitting agenda items for next meeting, submit a Final Draft of previous Meeting Meetings into Appendices folder for upcoming meeting.

3.0 Responsible for storage of all minutes, correspondence, and materials.

     3.1 Maintain and back-up computer files and organize electronic copies of all meeting materials.

     3.2. Maintains possession of the official Articles of Incorporation

     3.3 Maintains possession of the official IATA Seal

     3.4 Maintains an electronic copy of the official IATA logo.

     3.5 Orders, stores and distributes official IATA stationery, envelopes, etc.

4.0 Responsible for maintaining a current list of all IATA BOD members.

     4.1 Distributes copies to BOD members whenever corrections are made.

     4.2 Yearly, forwards a copy to the Illinois Representative to the GLATA Executive Council.

5.0 Sends personal cards to BOD members, general membership, affiliate members, etc. when deemed appropriate.

6.0 Completes special projects as requested by the President.

7.0 Responsible for maintaining the official version of the IATA Constitution.

8.0 Responsible for maintaining the official version of the IATA Bylaws.

9.0 Responsible for maintaining the IATA Policies and Procedures manual through delegated revision by assigned BOD members.

10.0 Responsible for maintenance of the Equipment Inventory Listing.

     10.1 Obtains BOD signatures as needed.

     10.2 Adds or deletes inventory as appropriate.

11.0 Attend the BOD meetings in a voting capacity.

12.0 Responsible for oversight of the IATA Archivist.

13.0 Completes Budget Proposal when requested.

MEMBERSHIP DIRECTOR

Elected by the vote of the IATA Certified/Licensed and Retired membership, provides all of the functions as described in the IATA By-Laws.

1.0 Provides BOD oversight of the IATA Honors and Awards Committee

     1.1 Brings Awards nominations to the BOD for approval.

     1.2 Organizes and presides over the IATA Awards Ceremony.

     1.3 Maintains the records of the IATA Hall of Fame.

2.0 Maintains an up-to-date Membership Directory of the IATA and makes said directory available to the BOD.

3.0 Processes new member applications.

4.0 Maintains an accurate count of the membership and reports to BOD at each meeting.

5.0 Maintains a record of all member address changes and information updates

6.0 Prepares an annual report of Membership for the Annual Business Meeting.

7.0 Utilizes the Membership database for printing mailing labels as approved by the BOD.

8.0 On an annual basis, obtain the listing of non-NATA member Licensed Athletic Trainers living in Illinois from the Illinois Department of Professional and Financial Regulation; use that to invite all non-members to apply for membership into the IATA/ GLATA/ NATA.

9.0 If directed by the BOD, distribute the IATA Orientation Packet to new members.

10.0 Serves as BOD liaison for the Secondary Schools Committee and the Committee on Leadership and Career Advancement

10.0 Submits agenda items to the Secretary for meetings.

11.0 Completes special projects as requested by the President.

12.0 Attends the BOD meetings in a voting capacity.

13.0 Completes Budget Proposal when requested.

14.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

REGION 1 and 2 REPRESENTATIVES

Elected by the vote of the IATA Certified/Licensed and Retired membership, provides all the functions as described in the IATA By-Laws.

1.0 Serves the membership region as described in Appendix E..

2.0 Responsible for maintaining open lines of communication with the members in their respective area via newsletters (on IATA Website), E-mail correspondence as appropriate, and the IATA BOD.

3.0 Serves on the Awards Committee for selection of Honors, Awards and Scholarships.

4.0 Serves on the Finance Committee in year one of office.

5.0 Serves on the Governmental Affairs Committee

6.0 Completes special projects as requested by the President.

7.0 Submits agenda items to the Secretary for meetings.

8.0 Attends the BOD Meetings in a voting capacity.

9.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

10.0 Completes Budget Proposal when requested.

11.0 Serves on the State Meeting Committee.

12.0 Elected in the even-numbered years.

REGION 3 and 4 REPRESENTATIVES

1.0 Serves the membership region as described in Appendix E..

2.0 Responsible for maintaining open lines of communication with the members in their respective area via newsletters (on IATA Website), E-mail correspondence as appropriate, and the IATA BOD.

3.0 Serves on the Awards Committee for selection of Honors, Awards and Scholarships.

4.0 Serves on the Finance Committee in year two of office.

5.0 Serves on the Governmental Affairs Committee

6.0 Completes special projects as requested by the President.

7.0 Submits agenda items to the Secretary for meetings.

8.0 Attends the BOD Meetings in a voting capacity.

9.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

10.0 Completes Budget Proposal when requested.

11.0 Serves on the State Meeting Committee.

12.0 Elected in the odd-numbered years.

GOVERNMENTAL AFFAIRS DIRECTOR

Appointed by the President of the IATA with the approval of the IATA BOD. Moves to this position after serving for one year as Governmental Affairs Director-Elect

1.0 Chair of the Governmental Affairs Committee

     1.1 Leads the development of legislative positions , and responses

     1.2 Serves as a member of the GLATA Governmental Affairs Committee

     1.3 Completes all applicable GLATA and NATA Legislative Grant applications by the respective deadline(s)

2.0 Responsible for overseeing the position of a licensed lobbyist and/or healthcare attorney for the IATA.

     2.1 Chairs the search committee for a licensed lobbyist and/or healthcare attorney for the IATA.

3.0 Maintains liaison activities in conjunction with the lobbyist and/or healthcare attorney with matters pertaining to:

     3.1 Legislation and legislative calendar.

     3.2 Licensure within the State of Illinois and at a national level

     3.3 Resource list of Senators and Representatives.

     3.4 Relationships with, but not limited to, the Illinois State Medical Society, Illinois Physical Therapy Association, Illinois Academy of Physician Assistants , Illinois Association of Orthopaedic Surgeons, Illinois Chiropractic Society, , Illinois Hospital Association,Illinois High School Association, Illinois Department of Financial and Professional Regulation, Illinois Department of Public Health. Appropriate staff and entities of the GLATA and NATA, BOC, CAATE and their successor agencies.

4.0 Responsible for revision recommendations of the Illinois Athletic Trainers Practice Act, in accordance with state statute and/ or BOD directive.

5.0 Oversees IATA Committee on Practice Advancement

6.0 Keeps membership informed of governmental affairs activities on a timely basis through the IATA communications structure.

7.0 Develops and oversees legislative strategic plans as directed by the President.

8.0 Submits agenda items to the Secretary for meetings.

9.0 Completes special projects as requested by the President.

10.0 Attends the BOD meeting in a voting capacity.

11.0 Serves as member of the Legislative/Political Action Committee

12.0 Completes Budget Proposal when requested.

13.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

14.0 Serves as Past Governmental Affairs Director for one (1) year upon completion of term 

GOVERNMENTAL AFFAIRS DIRECTOR-ELECT / PAST GOVERNMENTAL AFFAIRS DIRECTOR

1.0 Governmental Affairs Director-Elect will assume the position of Governmental Affairs Director upon completion of one year term.

2.0 Past Governmental Affairs Director serves for one year upon expiration of Governmental Affairs Director term

3.0 Attend the BOD meetings

4.0 Submits agenda items to the Secretary for meetings.

5.0 Complete special projects as requested by the President.

6.0 Responsible for duties of Governmental Affairs Director upon his/her absence.

7.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

8.0 Serves on the Governmental Affairs Committee

9.0 Complete budget proposal when requested.

10.0 In the event that Past Governmental Affairs Director appointment is needed, the such appointed person shall have previously served in the Past Governmental Affairs Director role

COMMUNICATIONS DIRECTOR

Appointed by the President of the IATA with the approval of the IATA BOD.

1.0 Responsible for editing and publishing the monthly IATA News.

     1.1 Shall establish and communicate content submission deadlines

     1.2 Solicits content items from BOD, membership, and guests as necessary.

2.0 Responsible for editing and publishing the website.

     2.1 Responds to contact inquiries received through the website by answering member questions or directing members to appropriate resources.

3.0 In cooperation with the Development Director, responsible for assigning ad space in the IATA News, or other publications as directed by the BOD.

     3.1 Responsible for maintaining sponsor benefits, including logo placement and special Eblasts on websites and other digital communications.

4.0 Work in conjunction with the IATA BOD and committee chairs to disseminate information to the membership.

     4.1 Shall be available as a resource to assist in the design of any publication such as brochures, advertising, or any other communication to the membership or public.

5.0 Attends the BOD meetings in a voting capacity.

6.0 Submits agenda items to the Secretary for meetings.

7.0 Completes special projects as requested by the President.

8.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

9.0 Completes Budget Proposal when requested.

10.0 Chair of the Communications Committee

11.0 Assists the Public Relations Director with projects as necessary

12.0 Serves in capacity on the IATA Development Committee.

PUBLIC RELATIONS DIRECTOR

Appointed by the President of the IATA with the approval of the BOD, provides all of the functions as described in the IATA By-Laws.

1.0 Responsible for coordination of all public relations activities of the IATA.

2.0 Responsible for the development and distribution of all public relations materials to members and other interested individuals.

3.0 Responsible for the storage, scheduling, and shipment of the public relations display and materials, including the proper insurance during shipping.

4.0 Store all excess items purchased for use as gifts by the BOD.

5.0 Responsible for contacting the appropriate media in regards to activities of the association and its members in conjunction with the communication director.

6.0 Responsible for selecting members of the public relations committee to assist the Public Relations Director in his/her activities.

7.0 Responsible for reporting to the IATA BOD on the public relations activities.

8.0 Attends the BOD meetings in a voting capacity.

9.0 Chairs the Public Relations Committee

10.0 Submits agenda items to the Secretary for meetings.

11.0 Completes special projects as requested by the President.

12.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

13.0 Complete Budget Proposal when requested.

14.0 Submit monthly NATA News submission two months in advance of print.

15.0 Social media posting on a weekly/monthly basis to promote IATA in conjunction with the communication director.

16.0 Serves in capacity on the IATA Development Committee.

DEVELOPMENT DIRECTOR

Appointed by the President of the IATA with the approval of the BOD.

1.0 Responsible for development and execution of the IATA Sponsorship Program.

2.0 Encouraged to achieve BOD-approved financial goals for annual sponsorships and fundraising.

3.0 Coordinates all IATA fundraising efforts.

4.0 Responsible for cross communication between each state in order to better share fundraising ideas.

5.0 Communicates with BOD potential sponsorship agreements.

6.0 Authorized to negotiate and execute financial agreements regarding sponsorships with BOD approval.

7.0 Responsible for submitting a complete report of all sponsorship activities to the BOD upon the request of the President.

8.0 Serves on the Finance Committee

9.0 Chair of the Annual Fundraising Committee.

10.0 Chair of the IATA Development Committee.

11.0 Completes special projects as requested by the President.

12.0 Reviews BOD Minutes and submits changes back to the Secretary within two weeks after receiving Minutes.

13.0 Attends the BOD meetings in a voting capacity.

14.0 Completes Budget Proposal when requested.

15.0 Submits agenda items to the Secretary for meetings.

16.0 Coordinates IATA Hospitality Suite at annual GLATA meeting.

ILLINOIS STATE REPRESENTATIVE TO GLATA EXECUTIVE COUNCIL

Appointed by the President of the IATA with the approval of the BOD.

1.0 Serves as a voting member of the IATA BOD.

2.0 Attends all meetings and proceedings of the IATA BOD.

3.0 Recognized by the District Executive Council as the individual who possesses full power and complete responsibility to transact District business for and on behalf of the state of Illinois, as the official representative of say in the state of Illinois.

4.0 Represents IATA in District problems or concerns, and in interpretations of District goals and functions.

5.0 Provides the District Executive Board and Council with current state news.

6.0 Serves as a member of the District Nominations Committee.

7.0 Serves as a member of the District Finance Committee.

8.0 Serves as a member of the District Scholarship Committee.

9.0 Serves as a member of the District Honors and Awards Committee.

10.0 Completes special projects as requested by the GLATA President.

11.0 Completes special projects as requested by the IATA President.

12.0 Reviews BOD Minutes and submits changes back to the IATA Secretary within two weeks after receiving Minutes.

13.0 Completes Budget Proposals when requested.

14.0 Submits agenda items to the IATA Secretary for meetings.


APPENDIX E: ILLINOIS ATHLETIC TRAINERS ASSOCIATION, INC. REGIONS

Region 1: Membership who resides in Cook County.

Region 2: Membership who resides in Dupage, Kendall, Lake, and Will Counties.

Region 3: Membership who resides in Boone, Bureau, Carroll, DeKalb, Ford, Henderson, Henry, Iroquois, Jo Daviess, Kane, Kankakee, Knox, La Salle, Lee, Livingston, Marshall, McHenry, McLean, Mercer, Ogle, Peoria, Putnam, Rock Island, Stark, Stephenson, Tazewell, Warren, Whiteside, Winnebago, and Woodford Counties.

Region 4: Membership who resides in Adams, Alexander, Bond, Brown, Calhoun, Champaign, Christian, Clark, Clay, Clinton, Coles, Crawford, Cumberland, Dewitt, Douglas, Edgar, Edwards, Effingham, Fayette, Franklin, Gallatin, Greene, Hamilton, Hancock, Hardin, Jackson, Jasper, Jefferson, Jersey, Johnson, Lawrence, Logan, Macon, Macoupin, Madison, Marion, Mason, Massac, McDonough, Menard, Monroe, Montgomery, Morgan, Moultrie, Perry, Piatt, Pike, Pope, Pulaski, Randolph, Richland, Saint Clair, Saline, Sangamon, Schuyler, Scott, Shelby, Union, Vermilion, Wabash, Washington, Wayne, White, and Williamson Counties and members who reside outside of Illinois. 


APPENDIX F: ILLINOIS ATHLETIC TRAINERS ASSOCIATION, INC. STANDING COMMITTEES

FINANCE COMMITTEE

1.0 Chair: Treasurer

2.0 Chair Term: Term of Treasurer

3.0 Committee Composition: President-elect/Past-President, Region Reps serving in their second year of office, Development Director

4.0 Consultants: Financial Planner and Accountant

5.0 Duties: The goal of the Finance Committee is to ensure sound fiscal operation and integrity of the organization. Its duties include, but are not limited to:

     A. Develops and establishes recommendations for guidelines for the preparation of all revenue, expenditures, and capital budgets, annually.

     B. Reviews and analyzes all budget requests.

     C.Monitor cash flow, revenues, expenditures, and ensure proper external reporting requirements to comply with the Internal Revenue Service, Illinois State Board of Elections, federal and any state and local requirements.

     D. Reviews fundraising projects to ensure compliance with state and federal financial regulations.

     E. Conducts an annual internal audit.

     F. Conducts annual review of the organization’s financial reports as prepared by the accountant and disseminated by the Treasurer.

     G. Develops and recommends policies and procedures for the fiscal operation of the organization.

     H. Prepares and reviews the annual IATA budget for submission to the BOD during the 3rd quarter for IATA approval of the budget during the 4th quarter.

    I. Meets as needed with the financial planner to oversee and recommend financial planning of IATA investments to the BOD.

     J. The Finance Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     K. Other duties as assigned by the President.

SCHOLARSHIPS COMMITTEE

1.0 Chair: Vice President

2.0 Chair Term: Term of Vice President

3.0 Committee Composition: Regional Representatives, IATA Education Chair

4.0 Consultants: Athletic Training Program Directors in Illinois, Illinois CECAT

5.0 Duties: The goal of the Scholarships Committee is to oversee and evaluate the IATA’s scholarship programs. Its duties include, but are not limited to:

     A. The Scholarships Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Annual advertisement of the scholarship program through various NATA, GLATA and IATA information outlets.

     C. Compilation of scholarship applications.

     D. Evaluation of scholarship applicants based upon current evaluation guidelines.

     E. Selection of scholarship awards pending BOD approval.

     F. Communication of scholarship awards to BOD for approval.

     H. Communication of scholarship status to applicants.

     I. Assistance with Awards ceremony

     J. Other duties as assigned by the President

COMMUNICATIONS COMMITTEE

1.0 Chair: Communications Director

2.0 Chair Term: Term of Communications Director

3.0 Committee Composition: Public Relations Director, Region Representatives, Archivist

4.0 Consultants: District 11 Secretary, GLATA State Rep and others as needed and approved by the Board of Directors

5.0 Duties: The goal of the Communications Committee is to coordinate direction for communication channels. Its duties include, but are not limited to:

     A. The Communications Committee will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Improve communication within the IATA and to outside entities.

     C. Responsibilities of Communications Director, Archivist, and PR Director are assigned by the Communications Committee Chair as outlined in the policy and procedure manual.

     D. Establish new communication policies and technologies when necessary.

     E. Determine the structure and format of communication utilized by the IATA

     F. Determine where incoming communication to the IATA is directed

     G. Assist in preserving IATA communications for historical and legal purposes

     H. Other duties as assigned by the President.

ELECTIONS COMMITTEE

1.0 Chair: President-elect/Past-President

2.0 Chair Term: Term of President-elect/Past-President

3.0 Committee Composition: Region Representatives, Communications Director

4.0 Consultants: Electronic Voting Program Vendor

5.0 Duties: The goal of the Elections Committee is to conduct an ethical election with a contested ballot for each office. Its duties include, but are not limited to:

     A. The Elections Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Presents nominees for the appropriate offices to be elected.

     C. Verify candidate eligibility according to the By-Laws.

     D. Ensure election information is included on the IATA website.

     E. Ensure balloting is conducted via website Internet balloting.

     F. The Chair shall tally all eligible votes cast, using the single transferable vote system as described in Robert’s Rules of Order.

     G. When applicable, carry out an election appeal as outlined in Appendix C.

     H. The Communications Director shall verify the tally and help with any other questions that may arise.

     I. Other Election Committee members will be contacted as situations present themselves.

     J. President-elect/Past President shall notify all candidates as per Policy and Procedures Manual.

     K. The Chair will provide a written election report to the President upon request for presentation to the BOD.

     L. Other duties as assigned by the President.

GOVERNMENTAL AFFAIRS COMMITTEE

1.0 Chair: Governmental Affairs Director

2.0 Chair Term: Term of Governmental Affairs Director

3.0 Committee Composition: President, President-Elect, Past President, Governmental Affairs Director-Elect, Past Governmental Affairs Director, Treasurer, Region Representatives (1, 2, 3, 4). IATA Member representation as designated by the Committee Chair may include no more than two (2) IATA members who do not hold current IATA BOD positions.

4.0 Consultants: IATA Lobbyist, IATA Health Care Attorney, NATA Manager of State Governmental Affairs 

5.0 Duties: The goals of the Governmental Affairs Committee are to oversee and coordinate activities relative to legislation and political action and develop a strategy for the associated activity. Its duties include, but are not limited to:

     A. The Governmental Affairs Committee Chair will provide a written report for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Complete all available legislative grant applications as offered by GLATA, District and NATA.

     C. Monitor and respond to legislative and political activities that may affect athletic trainers’ ability to practice.

     D. Initiate, develop and sustain meaningful relationships with specific legislators, individuals and groups that may have an impact on the athletic training profession.

     E. Engage and coordinate activities that support legislative and political activities important to the IATA and athletic training profession.

     F. Develop a Legislative Strategic Plan with an annual review.

     G. Develop short and long term goals to support the Legislative Strategic Plan. 

     H. Other duties as assigned by the President.

ILLINOIS COUNCIL FOR EARLY CAREER ATHLETIC TRAINERS (CECAT)

1.0 Chair: CECAT CO-CHAIRs; 1 AT student and 1 ATC

2.0 Chair Term: 2-year terms, renewable one time

3.0 Committee Composition: Committee will be composed of 10 members. Co-Chair will have the opportunity to serve as IL Rep to GLATA CECAT. Four certified members. Four student members; If there are not enough applications for the even split, all applicants will be considered; During the second year of the student’s term, should that student representative no longer be a student, that representative would still be the “student representative” on the committee. Members will serve 2-year term renewable up to one (1) time.

4.0 Consultants: IATA President, Education Chair, CLCA Chair

5.0 Duties: The goal of the CECAT is to promote both athletic training students and early career athletic trainers in various ways. Its duties include, but are not limited to:

     A. Identify and plan programming relevant to students/early career professionals for the State Meeting.

     B. Programming such as learning labs, career panels, and networking/mentoring opportunities are important to maintain. A completely separate student/early career professional program is not advisable.

     C. Develop and plan meetings, gatherings, webinars, etc. targeted to students/early career professionals.

     D. Create a repository of resources that would benefit students/early career professionals.

     E. Maintain an active presence on social media.

     F. Facilitate a service project annually

     G. Submit of Annual Budget

     H. Provides a written report to the President for presentation to the Executive Board at all meetings.

     I. Work with the Education Committee to provide educational programming as it relates to early career athletic trainers.

POLITICAL ACTION COMMITTEE

1.0 Chair: President

2.0 Chair Term: Term of President

3.0 Committee Composition: Governmental Affairs Director, Governmental Affairs Director-Elect/Past Governmental Affairs Director, President-Elect/Past-President, IATA Lobbyist 

4.0 Consultants: Treasurer, Public Relations Director, NATA Manager of State Legislative Affairs

5.0 Duties: The goal of the Political Action Committee is to develop a strategy for legislative and political fundraising of the IATA. Its duties include, but are not limited to:

     A. The Political Action Committee Chair will provide a written report for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Set legislative and political fundraising goals for the short and long term.

     C. Monitor legislative and political activity that may affect the IATA and athletic training profession; which could require altering fundraising goals.

     D. Manage IATA PAC fund development (ie IATA PAC Raffle, other PAC fundraisers and disbursement(s)).

     E. Development and implementation of fundraising activities to support the goals of the Governmental Affairs Committee.

     F. Complete Budget Proposal when requested.

     G. Other duties as assigned by the President.

STATE MEETING AND SYMPOSIUM COMMITTEE

1.0 Chair: Vice President

2.0 Chair Term: Term of Vice President

3.0 Committee Composition: Education Chair, Development Director, Treasurer, Regional Representatives, CECAT committee chair and Members as appointed by the Vice President

4.0 Consultants: Electronic Registration Vendor, Host Facility Management Team

5.0 Duties: The goal of the State Meeting and Symposium Committee is to oversee the planning and implementation of the IATA Annual Meeting and Clinical Symposium. Its duties include, but are not limited to:

     A. The State Meeting and Symposium Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Identify date and location.

     C. Collect Request for Proposal from potential facilities.

     D. Assist in formulation of educational component

     E. Prepare Awards ceremony to include all award and scholarship recipients.

     F. Oversee exhibit space.

     G. Recruit volunteers.

     H. Complete Budget Proposal when requested.

     I. Other duties as assigned by the President.

     J. Review attendee surveys to improve upon state meeting

    K. Survey membership periodically to gauge potential improvements or changes to format 

COMMITTEE ON PRACTICE ADVANCEMENT

1.0 Chair: Member of the Committee on Practice Advancement

2.0 Selection: Appointed by the President with the approval of the BOD.

3.0 Chair Term: Appointed for a two-year term and may serve more than one term

4.0 Committee Composition: Governmental Affairs Director, Governmental Affairs Director Elect, Member representation as designated by the Committee on Practice Advancement Chair can include representation from hospital, clinic, university and high school or other settings as applicable.

5.0 BOD Liaison: Governmental Affairs Director

6.0 Duties: The Mission of the Committee on Practice Advancement is to develop, enhance and support opportunities for the advancement of the profession of Athletic Training in the state of Illinois. Its duties include, but are not limited to:

     A. The Committee on Practice Advancement Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Provide direction and assistance to the IATA members in areas of practice advancement.

     C. Provide education regarding areas of practice advancement for the IATA members.

     D. Coordinate and develop projects for the IATA members that will enhance areas of practice advancement.

     E. Work in cooperation with other states, as well as the NATA and GLATA COPA regarding practice advancement seminars.

     F. Recruit or identify potential IATA members who are interested in joining the Committee on Practice Advancement to assist with all committee endeavors/projects.

     G. Develop resources for the IATA members to utilize in explaining current and possible future state of Athletic Training in Illinois for securing reimbursement for services.

     H. Complete Budget Proposal when requested.

     I. Other duties as assigned by the President.

EDUCATION COMMITTEE

1.0 Chair: Education Chair

2.0 Selection: Appointed by the President with the approval of the BOD.

3.0 Chair Term: Appointed for a two-year term and may serve more than one term

4.0 Committee Composition: Member representation as designated by the Education Chair

5.0 Consultants: COPA Chair, CECAT Co-Chairs

6.0 BOD Liaison: Vice President

7.0 Duties: The goal of the Education Committee is to coordinate development, delivery, and evaluation of continuing education events for the IATA. Its duties include, but are not limited to:

     A. The Education Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Implementation of the educational component of IATA State Meeting including identification of speakers.

     C. Implementation of educational opportunities in addition to the state meeting

     D. Ensure current BOC Approved Provider status for IATA

     E. Complete Budget Proposal when requested.

     F. Other duties as assigned by the President.

DEVELOPMENT COMMITTEE

1.0 Chair: Development Director

2.0 Chair Term: Term of Development Director

3.0 Committee Composition: Public relations director and communication director

4.0 Consultants: Treasurer, Current Corporate Sponsors

5.0 Duties The goal of the Development Committee is to procure partnerships and sponsorships. Its duties include, but are not limited to:

     A. The Development Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Assist in all IATA fundraising events.

     C. Review fundraising projects to ensure compliance with state and federal financial regulations.

     D. Encourage more local/regional partnerships/sponsorships.

     E. Assist in the promotion of the IATA and corporate partnerships.

     F. Assist in the maintenance of IATA sponsors/partners and corporate partnership contracts.

     G. Serves as a host for sponsors/partners at IATA events.

     H. Complete Budget proposal when requested.

     I. Other duties as assigned by the President.

SECONDARY SCHOOLS COMMITTEE

1.0 Chair: Member of the Secondary Schools Committee

2.0 Selection: Appointed by the President with the approval of the BOD.

3.0 Chair Term: Appointed for a two-year term and may serve more than one term

4.0 Committee Composition: Member representation as designated by the Secondary Schools Committee Chair

5.0 Consultants: IHSA Liaison

6.0 BOD Liaison: Membership Director

7.0 Duties: The goal of the Secondary Schools Committee is to educate the public/community, parents, coaches, athletes, booster clubs and school administrations about the benefits of athletic training in the secondary school setting. Its duties include, but are not limited to:

     A. The Secondary Schools Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Establish and maintain relationships with the IHSA.

     C. Improve the working environment for the IATA members working in the secondary school setting.

     D. Promote an increase in the number of certified/licensed athletic trainers working in the secondary school setting, specifically advocating for the addition of certified/licensed athletic trainers to schools that do not currently employ a certified/licensed athletic trainer.

     E. To promote the improved overall quality of athletic training care in the secondary school setting regardless of the size of the school.

     F. Educate the public/community including parents, student-athletes, coaches, school administrations, and booster organizations about the benefits of athletic training in secondary schools.

     G. Serve as a resource to schools seeking to employ certified/licensed athletic trainers.

     H. Complete Budget Proposal when requested.

     I. Other duties as assigned by the President.

HONORS & AWARDS COMMITTEE

1.0 Chair: Membership Director

2.0 Chair Term: Term of the membership director

3.0 Committee Composition: Region Representatives, and one member of the IATA Hall of Fame (who has been a member for five years minimum)

4.0 Duties: The goal of the Awards Committee is to oversee and evaluate the IATA Awards programs. Its duties include, but are not limited to:

     A. The Awards Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Annual advertisement of the awards program through various NATA, GLATA and IATA information outlets

     C. Compilation of award applications.

     D. Evaluation of award applicants based upon current evaluation guidelines.

     E. Selection of award recipients based upon evaluations for BOD approval.

     F. Communication of award status to applicants.

     G. Assistance with Awards ceremony

     H. Complete Budget Proposal when requested.

     I. Other duties as assigned by the President.

ARCHIVES COMMITTEE

1.0 Chair: Archivist

2.0 Selection: Appointed by the President with the approval of the BOD.

3.0 Chair Term: Appointed for a two-year term and may serve more than one term.

4.0 Committee Composition: Interested IATA members that have a current NPI number as designated by the Archivist.

5.0 Consultants: Current GLATA History and Archives Coordinator and acquisitions/manuscripts staff at Lincoln Presidential Library (ALPL).

6.0 BOD Liaison: Secretary

7.0 Duties: The goal of the Archives Committee is to keep the IATA Archives and Inventory current. Also provide historical information to membership via eblast. Its duties include, but are not limited to:

     A.The Archivist will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Collect, organize and categorize IATA BOD and historical documents and records

     C. Convene meetings to accomplish work on collected materials.

     D.Accompany Archivist at his/her request to transfer all categorized materials for deposit in the ALPL or to IATA storage unit.

     E. In collaboration with the Archivist advise the Communications Director when archival information and/or requests need to be posted on the website.

     F. Provide archival contribution to monthly eblast.

     G.Complete Budget Proposal when requested.

     H. Other duties as assigned by the President.

ANNUAL FUNDRAISING COMMITTEE

1.0 Chair: Development Director

2.0 Chair Term: Term of Development Director

3.0 Committee Composition:Treasurer, other members as assigned by the Annual fundraising committee chair

4.0 Consultants: Public Relations Director, Communications Director, Host Facility Staff, and Vice President

5.0 Duties: The goal of the Annual Fundraising Committee is to plan and execute tasks related to annual fundraising events. Its duties include, but are not limited to:

     A. The Annual Fundraising Committee Chair will provide a written report to the President upon request for presentation to the IATA BOD at scheduled IATA meetings. This report should detail current and future projects, progress and needed resources.

     B. Secure host facility.

     C. Promote the event.

     D. Secure event sponsorships.

     E. Secure volunteers.

     F. Maintain an accurate record of contributors to the PAC Fund through fundraising activities.

    G. Complete Budget Proposal when requested.

     H. Other duties as assigned by the President.

COMMITTEE ON LEADERSHIP AND CAREER ADVANCEMENT (CLCA)

1.0 Chair: Member of the CLCA Committee

2.0 Chair Selection: CLCA Chair selection will be determined through Presidential appointment. All interested applicants will submit materials for review. The IATA Board of Directors will review the applications.

3.0 Chair Term: One year, renewable up to two times, for a total of 3 years of service

4.0 Committee Composition: The committee will be comprised of any the following: Committee Chair, Committee Member(s) (any number), CECAT Liaison. The committee may have an appropriate number of members as determined by the chair. Positions will be: Chair, Committee Member, and CECAT Liaison. The committee will attempt to have a member from each region.

5.0 Consultants: President, Program Directors of Accredited programs across the state, Secondary School Chair, Education Chair and CECAT

6.0 BOD Liaison: Membership Director

7.0 Duties: The mission of the IATA Committee on Leadership and Career Advancement is to identify and address the interests, needs, and concerns of the athletic training professionals outside of an early career athletic trainer through leadership development, professional engagement, and collaboration among peers.

     A. Provide the IATA Board of Directors and membership with regular updates concerning business related to both the IATA CLCA and the GLATA CECAT

     B. Provide written reports to the IATA Board of Directors for board meetings

     C. Regular collaboration is expected amongst the committee members

     D. Carry out the mission statement of the committee on a consistent basis

     E. Be an active and engaged member with a priority on supporting athletic trainers

8.0 Goals:

     A. Identify and address the interests, needs, and concerns of the athletic training professionals outside of an early career athletic trainer through leadership development, professional engagement, and collaboration amongst peers.

     B. Regularly evaluate the needs of the membership

     C. Encourage and provide direction to athletic trainers relating to leadership development, professional engagement, and collaboration amongst peers

     D. Support the GLATA CECAT in their efforts as able in the state committee

     E. Increase the presence and awareness of the CLCA across the state

ILLINOIS ATs CARE COMMITTEE

1.0 Chair: Illinois ATs Care Chair

2.0 Chair Term: Term of Illinois ATs Care Chair

3.0 Committee Composition: Illinois ATs Care Team Members

4.0 Consultants: IATA President, GLATA ATs Care Chair

5.0 BOD Liaison: President-Elect/Past-President

6.0 Duties: The mission of Illinois ATs Care is to help develop and support Critical Incident Stress Management (CISM)/peer support programs for athletic trainers. The Illinois ATs Care program is in place to provide the following resources:

     A. Education for athletic trainers about CISM, post-traumatic stress and their effects both in the workplace and in one’s personal life.

     B. Psychological and emotional support to athletic trainers through on-scene support, debriefing intervention, post-incident defusing or one-on-one interaction.

     C. A network of athletic trainers trained in CISM and psychological first-aid to serve as a resource for Illinois Athletic Trainers and Athletic Training students

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